Your clinic never misses a call again.
Tarvo answers the phone at any hour, books the appointment against your real availability, and confirms it before the caller hangs up.
Sarah Mitchell
Returning patient
Available slots
Booking confirmed
WhatsApp confirmation sent
This is real footage of a live call, not a concept. The demo shown is a dental clinic, and the same system works for any appointment based practice.
One call, followed all the way through
- 01
The call is answered
Tarvo picks up at any hour, checks live availability, books the appointment and confirms the time out loud before the caller hangs up.
- 02
The confirmation arrives
A WhatsApp message goes out straight after the call, so the patient has the booking in writing rather than in memory.
WhatsAppYour appointment at Riverside Dental is confirmed for Thursday 10:30 with Dr. Hale.
Confirmed - 03
The reminder closes the loop
Two hours before the appointment the patient is asked to confirm or reschedule. A reschedule frees the slot immediately for someone else.
WhatsAppReminder: your appointment is at 10:30 today. Reply 1 to confirm or 2 to reschedule.
Awaiting reply
The questions clinic owners ask before they say yes
My front desk is overwhelmed and hiring more staff is expensive.
Tarvo takes the call volume off the desk without adding headcount, so your team stays with the patients already in the clinic.
Patients will hate talking to a robot.
Tarvo sounds natural in conversation, and hands the call to a real staff member the moment someone asks or the situation gets complex.
No show appointments are quietly costing me money and I do not know how much.
The dashboard and the calculator put an exact figure on it, so nothing is left to guesswork.
If I lose staff or they are unavailable, calls go unanswered.
Tarvo never calls in sick, never takes a break and never resigns, so coverage never depends on one person.
Patient data is sensitive and this could create a compliance risk.
Tarvo is built with the healthcare data standards of every market you operate in kept front of mind.
This will be a nightmare to set up alongside our existing booking system.
Tarvo connects to your current CRM, or arrives as a full white label CRM if you would rather start clean. Onboarding is short either way.
Loss calculator
Loss calculator: see what missed calls are costing your clinic
Two numbers you already know. The rest is simple arithmetic that most clinics never sit down to do.
Calls that come in after hours, or bookings lost to miscommunication.
Based on clinics recovering most missed bookings once every call is answered, confirmed and followed up automatically.
From the numbers to the result
A clinic ran their own numbers through the calculator above and saw an estimated loss they had suspected for a long time but had never actually measured. After putting Tarvo in place, their tracked recovery over the following months landed close to that same estimate, confirming the number they had been avoiding looking at directly.
Modeled from four missed bookings a day at an average charge of eighty dollars.
Close to the estimate once every call was answered, confirmed and followed up.
These figures are illustrative and modeled on the same arithmetic as the calculator. Real client results will replace this example once they are measured.
What clinics notice first
These are illustrative examples reflecting common patterns clinics report, not verified client quotes.
"The calculator showed us a number we had honestly been avoiding for a year. Once Tarvo was live, our own tracking landed close to that same figure within a couple of months."
Practice manager, Independent dental clinic
"Our front desk finally stopped drowning in calls during the morning rush. The team spends that time with patients who are already in the chair instead of chasing the phone."
Clinic owner, Family dental practice
"We used to lose evening and weekend callers to the practice down the road without even knowing it was happening. Now those calls get answered and booked the same as any daytime call."
Office manager, Multi-location dental group
Everything Tarvo does, visible in one place
Bookings, call history and the status of every patient. Connect Tarvo to the CRM you already use, or take it as a fully white label CRM built and branded for your clinic.
Today's bookings
- 09:00L. WhitfieldCheck upConfirmed
- 10:30A. MeierCleaningReminded
- 11:15S. O'BrienFillingRescheduled
- 13:00J. TanConsultationConfirmed
- 15:45R. KovačExtractionNo show
Call log
- 22:41After hours bookingBooked Thu 10:30, WhatsApp sent
- 19:08Reschedule requestSlot released and rebooked in 6 min
- 18:22Handed to staffCaller asked for a person
- 17:55New patientBooked Fri 09:00, details captured
Handled to the standard of your country, not a generic one
United States
Built with HIPAA aligned data handling in mind.
Germany
GDPR compliant, with attention to EU data residency.
Netherlands
GDPR compliant, with attention to EU data residency.
Ireland
GDPR compliant, with attention to EU data residency.
United Kingdom
Aligned with UK GDPR standards.
Canada
Aligned with PIPEDA.
Australia
Aligned with the Australian Privacy Principles.
New Zealand
Aligned with the Privacy Act 2020.
A person is always one sentence away
Any caller can ask to speak with a real person at any point in the conversation, and the call is passed straight to your team. Emergencies and complex cases are routed to clinic staff automatically, without the caller having to ask.
See it answer a call for your clinic
Tell us a little about your practice and we will walk you through a live call set up with your own appointment types and hours.